{"id":276,"date":"2022-05-25T15:41:29","date_gmt":"2022-05-25T15:41:29","guid":{"rendered":"https:\/\/www.rochester.edu\/student-employment\/?page_id=276"},"modified":"2026-09-08T16:37:27","modified_gmt":"2026-09-08T16:37:27","slug":"joblink-for-employers","status":"publish","type":"page","link":"https:\/\/www.rochester.edu\/student-employment\/employeers\/joblink-for-employers\/","title":{"rendered":"JobLink for Employers"},"content":{"rendered":"<p><!--StartFragment --><\/p>\n<p><!--EndFragment --><\/p>\n<p>The Student Employment Office maintains an online system called JobLink\u00a0to connect you with student employees on campus. Through\u00a0JobLink, you be able to:<\/p>\n<ul>\n<li>Post a job<\/li>\n<li>Submit hires<\/li>\n<li>Confirm if a student has an I-9 on file<\/li>\n<li>See students\u2019 Federal Work Study Awards<\/li>\n<li>Review payroll schedules, by academic year<\/li>\n<li>Access the Student Employment Handbook and JobLink\u00a0Employer User Manual<\/li>\n<li>Employer Toolkit<\/li>\n<\/ul>\n<p>Please note only matriculated and exchange students have access to JobLink and can work through student employment. To hire non-matriculated, visiting, or students in certification programs please contact your Human Resources Business Partner.<\/p>\n","protected":false},"excerpt":{"rendered":"<p>The Student Employment Office maintains an online system called JobLink\u00a0to connect you with student employees on campus. Through\u00a0JobLink, you be able to: Post a job Submit hires Confirm if a&hellip;<\/p>\n","protected":false},"author":46,"featured_media":0,"parent":426,"menu_order":0,"comment_status":"closed","ping_status":"closed","template":"","meta":{"_acf_changed":false,"footnotes":""},"class_list":["post-276","page","type-page","status-publish","hentry"],"acf":{"lead_in":"","display_title":"","subtitle":"","call_to_action":"","hero_image_placement":"no_image","hero_media":"images","hero_pattern_option":"","hero_video":"","hero_image_landing":"","hero_image_landing_two":"","hero_image_landing_three":"","content_modules":[{"acf_fc_layout":"accordion","anchor_id":"","classes":"","title":"<h2>Hiring student employees:<\/h2>","description":"In addition to the processes outlined below, supervisors and administrators can also review the JobLink User Guide located on the employer home screen once logged in.","layout":"center","width":"width-medium","background_color":"#FFFFFF","style":"row_simple","row_bg_color":"","row_text_color":"#252525","row_bg_color_hover":"#252525","row_text_color_hover":"","row_border_color":"#252525","row_border_weight":"normal-border","animation":"slide","icon":"chevron-icon","icon_location":"right-icon","accordions":[{"title":"How to log in to JobLink","row_content":"<ol>\r\n \t<li><a href=\"https:\/\/rochester.studentemployment.ngwebsolutions.com\/\">Login to JobLink here<\/a>.<\/li>\r\n \t<li>From the home screen select On Campus Employers.<\/li>\r\n \t<li>Enter your AD credentials for Duo authentication.<\/li>\r\n \t<li>If you are new to the system, select Request Login. Requesting a login requires using a URID (eight digits).<\/li>\r\n<\/ol>\r\nNote: Students access\u00a0<strong>JobLink<\/strong>\u00a0through their Blackboard account.","accordion_anchor":""},{"title":"How to create a job","row_content":"<ol>\r\n \t<li>From the On-Campus Employer Home Screen, select <em>JobX.<\/em> This will bring you to your department\u2019s control panel.<\/li>\r\n \t<li>Select<em>\u00a0Add a New Job<\/em>.<\/li>\r\n \t<li>Choose the appropriate job type from the drop down. (See the <a href=\"https:\/\/www.rochester.edu\/student-employment\/students\/wages-job-classifications\/\">wages and job classifications page<\/a> for information on determining the appropriate job family, category, and level.)<\/li>\r\n \t<li>Complete the job description template with the required information. Any fields denoted with an asterisk are required fields.<\/li>\r\n \t<li>Add job specific and\/or supplemental questions related to the position.<\/li>\r\n \t<li>Choose when the job should be listed for students to apply. Jobs must be posted for a minimum of seven calendar days.<\/li>\r\n \t<li>The job will appear in the Pending Approval section on the control panel until approved by Student Employment.<\/li>\r\n<\/ol>","accordion_anchor":""},{"title":"How to edit\/post a job","row_content":"<ol>\r\n \t<li>You may view the job and\/or application details or request the job status be changed by simply clicking on the <em>Job Title<\/em> link.<\/li>\r\n \t<li>To edit the job, click\u00a0<em>Edit this Job<\/em>\u00a0link on the <em>Manage Job<\/em> page.<\/li>\r\n \t<li>To edit the application tied to your job, click<em> Edit<\/em> or <em>View the Online Application.<\/em><\/li>\r\n<\/ol>\r\nJob status: Active-Listed, Active-Not Listed, and Inactive [hide\/show]\r\n\r\nThere are three job statuses in JobLink;\r\n<ul>\r\n \t<li><strong>Active- Listed<\/strong>\u00a0means the job is active and posted for students to view and apply. Departments must list jobs for a minimum of seven days.<\/li>\r\n \t<li><strong>Active - Not Listed <\/strong>occurs automatically after the job listing expires and employers are ready to review resumes and make hires. Not Listed is no longer posted and students can no longer apply.<\/li>\r\n \t<li><strong>Inactive<\/strong> jobs are not posted for and is moved into storage, all of the application materials are removed.<\/li>\r\n<\/ul>","accordion_anchor":""},{"title":"Managing applicants","row_content":"<ol>\r\n \t<li>Click the\u00a0<em>Applicants Name\u00a0<\/em>link for a full screen view of the applicant\u2019s information, or hover over the magnifying glass to get a quick view.<\/li>\r\n \t<li>Click the<em> Resume<\/em> link to view the document in a new window.<\/li>\r\n<\/ol>\r\nDepartments are able to contact candidates and reject applications through JobLink.\r\n\r\nIt is best practice to contact all applicants.","accordion_anchor":""},{"title":"Hiring an employee","row_content":"Create Position IDs in Workday when you are ready to hire students. You will need the Job ID number and classification (level) from JobLink to complete the positions in Workday. Once created, the Position IDs will process into JobLink overnight to complete the hires.\r\n\r\nTo complete the hire in JobLink:\r\n<ol>\r\n \t<li>Click\u00a0App#\u00a0link from the job list on the control panel. Select\u00a0<em>Hire Applicant\u00a0<\/em>from the Actions drop down.<\/li>\r\n \t<li>From the next screen, the employee\u2019s name and URID will appear. Click <em>Check Employee ID<\/em>.<\/li>\r\n \t<li>This will bring you to the validation screen, which will show the student\u2019s FWS award, the status of their I-9, completion, etc.<\/li>\r\n \t<li>Click\u00a0<em>Continue.<\/em><\/li>\r\n \t<li>Complete the hire request form by completing the required fields and selecting the <em>Position ID.<\/em><\/li>\r\n \t<li>The hire request the routes to student employment for approval and will remain suspended until all pre-requisites are completed by the student.\r\n<ol>\r\n \t<li>Both the <strong>hire requestor<\/strong> and the<strong> student<\/strong> receive an email with next steps.<\/li>\r\n<\/ol>\r\n<\/li>\r\n \t<li>A confirmation email is sent to the <strong>hire requestor only<\/strong> once the student is able to work.<\/li>\r\n<\/ol>\r\nNotes:\r\n<ul>\r\n \t<li>Once submitted, you<strong>\u00a0<em>cannot\u00a0<\/em><\/strong>edit this information. If you need to make an update, please contact the Student Employment Office.<\/li>\r\n \t<li>If information is incorrect or incomplete can delay the processing of the hire.<\/li>\r\n<\/ul>","accordion_anchor":""},{"title":"WTPA requirements","row_content":"The Wage Theft Prevention Act (WTPA) process must be completed in accordance with New York State Labor Law Section 195(1) for all employees at the University of Rochester. This process includes the notice and acknowledgement of the employee\u2019s wage rate and designated payday, hourly rate, plus overtime, and the confirmation by the employee of his or her primary language to the employer. The employer is required to notify the employee of their wage rate, overtime rate, and designated pay day in their primary language, if their primary language is one of the following: Chinese, Haitian Creole, Korean, Polish, Russian, or Spanish.\r\n\r\nStudents and employers are notified via email to complete the WTPA requirements. Students will need to log into JobLink and complete the necessary forms. If a student\u2019s primary language is not English, departments must complete a paper WTPA with the student and send it to our office. These forms can be found in the Forms an Information on the JobLink homepage.","accordion_anchor":""},{"title":"Pending status for hire requests","row_content":"A pending status in JobLink can mean several things:\r\n<ul>\r\n \t<li>A student is missing an I-9.\r\n<ul>\r\n \t<li>Use <strong>Supervisor Search Student<\/strong> to view a student\u2019s I-9 in JobLink from the JobX tab.<\/li>\r\n \t<li>Please note it can take up to three days for an I-9 to process into JobLink.<\/li>\r\n<\/ul>\r\n<\/li>\r\n \t<li>A student has not completed their WTPA or Missed Meal Acknowledgement.\r\n<ul>\r\n \t<li>A hire requestor can view the WTPA for each hire under <strong>Hire Requests<\/strong> under the JobX tab.<\/li>\r\n<\/ul>\r\n<\/li>\r\n<\/ul>","accordion_anchor":""},{"title":"How to rehire a student","row_content":"Student can be rehired by submitting a rehire form. Rehire forms are located in JobLink under the Forms and Information section.\r\n\r\nOnce submitted, we will reach out with next steps since each rehire is unique.\r\n\r\n*Rehires can only be processed within 6 months of termination.","accordion_anchor":""},{"title":"How to terminate a student","row_content":"Once the work is complete (e.g., student graduates, assignment ends, student resigns) all employers need to terminate their students.\r\n\r\nCoordinators or supervisors will terminate students in Workday by performing the <strong>end job<\/strong> or <strong>terminate employee<\/strong> task.\r\n\r\nTerminations should occur when a student graduates, takes a leave of absence, studies abroad, etc.\r\n\r\nQRC's are available under the Managing Worker Separation section of the <a href=\"https:\/\/tech.rochester.edu\/myurhr-workday-training\/\">myURHR Workday Training <\/a>website.","accordion_anchor":""},{"title":"How to change an account number (FAO)","row_content":"FAO changes occur in Workday. Coordinators can update FAOs at any time.\r\n\r\nQRC's are available under the Payroll Costing Allocations &amp; Payroll Accounting Adjustments section of the <a href=\"https:\/\/tech.rochester.edu\/myurhr-workday-training\/\">myURHR Workday Training <\/a>website.","accordion_anchor":""},{"title":"How to check student hires","row_content":"Each department can check their hires regularly to ensure the end dates are accurate. There are two easy ways to do this:\r\n<ul>\r\n \t<li>Use the Hire Archive. This feature is located under the Access and Audit Tab in JobLink. Employers can search by student, by job number, etc. Using the Hire Archive will also show the supervisor, start date, position ID, and all the other details listed on the hire.<\/li>\r\n \t<li>Pull a report. This feature is located under the Reporting Tab in JobLink. Employers can pull a full report of all hires, both active and inactive. The reports will show students, job numbers, start and end dates.<\/li>\r\n<\/ul>\r\nYou can also use Workday or UKG to check your hires. There are numerous reports that can provide lots of information from timekeeping to payroll summaries.\r\n\r\nNeed to know your students\u2019 class year, I-9, and training information? Use the Supervisor Search Student feature under the JobX Tab.","accordion_anchor":""}]}]},"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v28.4 - https:\/\/yoast.com\/product\/yoast-seo-wordpress\/ -->\n<title>JobLink for Employers - Student Employment Office<\/title>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/www.rochester.edu\/student-employment\/employeers\/joblink-for-employers\/\" \/>\n<meta property=\"og:locale\" content=\"en_US\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"JobLink for Employers - Student Employment Office\" \/>\n<meta property=\"og:description\" content=\"The Student Employment Office maintains an online system called JobLink\u00a0to connect you with student employees on campus. 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