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Rationale/Purpose of the Policy

As an institution founded in a region steeped in the history of social justice and a deep regard for higher education, the University of Rochester has long recognized that we advance as a university, community, and nation when we are willing to listen to those who challenge our sense of the status quo.

Our respect for the right of scholars and students to pursue their academic ideas and interests in the classroom, in research, and in scholarship without interference from administrative or other educational leaders is central to our existence as a university. Similarly, we respect and support our University community members who advocate for social, political, and cultural change and strive to address issues concerning the health, safety, and well-being of community members and others in society.

In our Principles of Freedom of Expression, a resource developed from conversations involving representatives from all University constituencies, we celebrate the role that the unfettered pursuit of ideas plays in advancing knowledge, driving innovation, and changing societal norms to make the world ever better. The document also acknowledges that as an academic community, we recognize that no individual or group can impose their views on others. Nor can they commandeer the metaphorical 糖心传媒渕arketplace of ideas糖心传媒� to shut out, intimidate, or sanction those with whom they disagree.

Our policy on Demonstrations, Vigils, and Peaceful Protests, also developed through community input, emphasizes our high regard for the ability of our community members to engage in protests and other advocacy actions to express their views and to argue for social and political change. As with our Principles of Freedom of Expression and in keeping with our values as an institution, the policy makes clear that no individual or group has the right to disrupt the educational, academic, clinical, social, performance, or residential activities of other members of the University community. Such actions are inimical to the spirit of higher education and counter to our values and ideals

As an academic community, we find strength in learning from one another, and we see the way to excellence as grounded in respectful and reasoned explorations of wide-ranging viewpoints. As critical thinkers, we are open to new ideas and perspectives, and we evaluate new information to test our own ideas and to sharpen our own viewpoints. As individuals who are committed to advancing and sharing knowledge, each of us appreciates having our own ideas attended to with respect. Our values call on us to extend the same courtesy to our fellow community members.

Therefore, unauthorized protests, vigils, and/or demonstrations are not permitted on University property. This policy provides a process for current University students, faculty, and staff to obtain approval for undertaking protests, vigils, and/or demonstration events and allows the University to control University buildings and grounds consistent with requirements for the use of private URochester facilities.

Other policies, which are referenced below, provide processes for securing approval to use facilities on a less urgent basis, including but not limited to use for demonstrations, vigils, and protests.

Definitions

• 糖心传媒 is also referred to as 糖心传媒淯niversity糖心传媒� in this policy.
• A 糖心传媒淩esponsible Organizer糖心传媒� is a current University faculty, student, or staff member in good standing (e.g., not subject to suspension or a similar sanction) who requests approval for a Demonstration, Vigil, or Peaceful Protest and by doing so agrees to undertake the responsibilities outlined in Addendum I.

Scope/Compliance

This policy applies to usage by current URochester students, faculty, and staff of University-owned, leased, or operated facilities and grounds, excluding the Memorial Art Gallery, Strong Memorial Hospital, and all University clinical care facilities and affiliated hospitals. Individuals or organizations external to URochester are not permitted to use space on campus for a demonstration, vigil, or peaceful protest, and URochester community members may not request or reserve space on behalf of such external individuals or organizations. The policy is intended to allow for vigils, protests, and demonstrations because the desires for these often arise urgently and apply to everyone, regardless of University affiliation, present at such events. Requests for use of University facilities by University offices are not covered by this policy.

Demonstrations, vigils, and protests are considered exceptions to the standard event registration/reservation process as the community is responding to a current campus, local, national, or global situation that impacts the community.

Policy Details

Request Process

To request authorization to undertake a demonstration, vigil, and/or protest on University property, must be submitted pursuant to this policy. Requests must be submitted at least three business days prior to the planned event to allow for adequate safety and support planning. Saturday and Sunday count together as one business day. For clarification, there must be three business days between the date of the request and the anticipated event. Additionally, a request that is received after 5pm will not count as being received until the following business day. Requests submitted on Saturdays or Sundays will be counted as being received the next business day.聽 Example: a person submits a request for a demonstration on a Thursday after 5 pm.聽 Friday would be day 1, Saturday/Sunday would be day 2, Monday would be day 3. The event, if approved, would then be able to be scheduled no earlier than Tuesday.

The request form provides details to University officials regarding the person(s) who is/are accepting the role of Responsible Organizer, and salient details for event support and safety teams to plan support.

By requesting an event, the person(s) submitting the request is/are designated as the Responsible Organizer(s) and is/are the point of contact for University Student Life staff, Provost’s Office staff, Human Resources staff, and Department of Public Safety. The Responsible Organizer must attend a meeting to review their request with the designated University official. The request for the event will be denied unless the University’s request for a meeting is accepted within 24 hours of receipt and occurs before the date of the event. Events may not be advertised or publicized prior to receipt of written approval from the designated University official for use of the space requested as provided below.

Once a request is filed, the Responsible Organizer(s) will meet with designated University personnel to review event plans and review conduct expectations. The meeting will be initiated based on the Responsible Organizer’s affiliation/status as faculty, staff, or student. Public Safety will be in attendance for a safety review. If the Responsible Organizer is a student, the meeting will be with University Student Life; if the Responsible Organizer is a staff member, the meeting will be with Human Resources; if the Responsible Organizer is a faculty member, the meeting will be with the Provost’s Office.

All sponsors and co-sponsors must be identified in the initial registration and may be included only if approved through the review process. All approved DVPPs will appear on the Office of the Dean of Students CCC webspace 聽(), and people may be directed to that website for additional information.

Publicity

Only approved sponsors may be listed on publicity. In a case where an individual student, faculty, or staff member is the sole organizer of a DVPP event (and they wish not to publicize their name), any advertising/publicity must include the following statement: 糖心传媒淪PONSORED BY [STUDENTS/FACULTY/STAFF as appropriate] FOR [fill in appropriate audience]. PLEASE SEE CCC. QUESTIONS REGARDING THIS EVENT MAY BE DIRECTED TO URRISKMGMT@ROCHESTER.EDU.糖心传媒� 聽In any case, advertisements and publicity must be clear about who the sponsor is as well as provide a way for interested individuals to get more information if they糖心传媒檙e interested or have questions.

Time, Place, and Manner Restrictions

The University imposes time, place, and manner restrictions as the University considers reasonable on speech and other forms of expression. Some examples include:

• Time: May restrict the length of time of an event, which will ensure its continuation after a certain time does not interfere with core educational or administrative functions of the University.
• Place: May designate specific areas for activities on campus to occur (see Addendum II for more information).
• Manner: May restrict conduct to occur at an event, such as prohibiting amplification and limiting the placement or size of signage.

The University prohibits the possession or use of firearms, explosives, destructive or noxious chemicals, or any dangerous or apparently dangerous weapons (including, but not limited to sticks, poles, clubs, swords, or shields), other than as expressly allowed by law and University regulation. The University prohibits signs and symbols being inserted into the ground, projected, affixed, or hung from the exterior of any University structure or property (including, but not limited to buildings or flagpoles).

University building exit passages and exits, including adjacent interior and exterior spaces, must remain free from obstructions or impediments to full and instant use and shall not be used for any other purpose that interferes with the means of egress. The University prohibits obstructions to or impediments to the use of exit passages, exits, and the interior and exterior spaces adjacent to exits of buildings.

Abuse of University property is prohibited and includes damaging, destroying, misappropriating, misusing, or gaining unauthorized entry to University buildings, grounds, equipment, computing resources, educational materials, or the personal belongings of others.

Active University weather statements, conditions, and alerts will be observed in the planning and coordination of events.聽 If there is a issued by the for the date and time of a scheduled event (and the event is outdoors), the event will be canceled or rescheduled, coordinated by USL Risk Management and the Responsible Organizer.聽 USL Risk Management will also coordinate with partners (EH&S, DPS Community Engagement, Office of the Provost, Office of Human Resources) on any cancellations or changes.

Indoor Demonstrations, Vigils, and Protests

Indoor event space may be assigned for use for requested events if the requested time occurs outside of dining hours, other major events, examination periods, and/or if the event would not interfere with activities of the University or others using the space for the purpose that the University has designated.

All restrictions listed above apply to indoor events. In addition, noise levels are expected to be maintained at a reasonable level as determined by the University. There can be no amplification, drums, bullhorns, or other noise makers at indoor events. Loud chanting or shouting will not be permitted. There can be no items present that create a risk of physical harm to participants or others occupying the requested space.

Indoor events and gatherings allowed under this policy are open to only current University faculty, staff, and students and may not be “co颅hosted” by organizations external to the University. The events will be restricted to no more than one hour. Advertisements for indoor events and gatherings authorized under this policy must omit logos of non-University organizations on any posted digital or physical invitations, posters, and/or flyers as an implication of the non-University organization’s endorsement, sponsorship, or support.

Responsibilities

If the event is approved, the organizer(s) is/are responsible for event planning and management. Responsible Organizer(s) agree to accept responsibility for the event including participants’ adherence to policy, general behavior and post-event clean up. Additional specific obligations are listed and additional information can be found in Addendum I 糖心传媒� Understanding Your Role as an Organizer.

Participants and attendees are expected to follow the Meliora Values and must adhere to all applicable Standards of Conduct (e.g., Faculty Handbook, Student Code of Conduct, and Human Resource Policies).

To maintain a reasonably safe University environment and allow the University, its faculty, staff, and students to carry out the University’s mission, the University must and does reserve the right to exclude any person from its property at any time for any reason, including a determination by a University official or designee that the person is engaging in or likely will cause: a material threat of violence or physical harm to any person or property; a disruption of University operations; a failure to produce current proof of identification upon request; or any other violation of applicable policy or law. The University reserves the right to limit, withhold approval for, or terminate speaker presentations and any other activity or event on University property at any time, including but not limited to speech and expressive activity proposed or in process that the University determines is causing or likely will create or be a disruption to University operations, that creates a material risk of harm to persons or property, or that violates applicable policy or law.

Each University student, faculty, or staff member must carry a URochester-issued identification (ID) while on University property and must provide their ID card to a University official or designee who asks, in a manner that allows details to be gathered from the card.

Any person present who is not a current URochester student, faculty, or staff member must possess a current government-issued ID and, if asked by any University official or designee, produce the ID to allow verification of identity and/or disaggregation of current University students, faculty, and staff from other persons participating in events.

Requests to convene an event and any exceptions to this policy must be approved by the following:

• Requests submitted or organized by students: Vice President of University Student Life or designee
• Requests submitted or organized by faculty: Provost or designee
• Requests submitted or organized by staff: Vice President and Chief Human Resource Officer or designee