{"id":8656,"date":"2024-07-15T14:43:24","date_gmt":"2024-07-15T18:43:24","guid":{"rendered":"https:\/\/www.rochester.edu\/iso\/?page_id=8656"},"modified":"2026-07-13T09:55:31","modified_gmt":"2026-07-13T13:55:31","slug":"incoming-j-1","status":"publish","type":"page","link":"https:\/\/www.rochester.edu\/iso\/for-departments\/incoming-j-1\/","title":{"rendered":"Department Processing for J-1 Scholars"},"content":{"rendered":"","protected":false},"excerpt":{"rendered":"","protected":false},"author":46,"featured_media":0,"parent":8586,"menu_order":0,"comment_status":"closed","ping_status":"closed","template":"","meta":{"_acf_changed":false,"footnotes":"","_members_access_role":[],"_members_access_error":""},"class_list":["post-8656","page","type-page","status-publish","hentry"],"acf":{"lead_in":"","display_title":"Department Processing for New and Incoming J-1 Scholars","subtitle":"","call_to_action":"","hero_image_placement":"no_image","hero_media":"images","hero_pattern_option":"","hero_video":"","hero_image_landing":"","hero_image_landing_two":"","hero_image_landing_three":"","content_modules":[{"acf_fc_layout":"accordion_new","anchor_id":"","classes":"mt-0 pt-15","title":"","description":"The guidance on this page is primarily for University departments and department administrators to help process new and incoming J-1 scholars. However, J-1 scholars may also find this information helpful to better understand the steps and materials needed for processing by the University. <a href=\"\/iso\/contact\/\">Please contact us<\/a>\u00a0if you have any questions.\r\n<h2>New J-1 scholar request for a DS-2019<\/h2>\r\nThe DS-2019 is the immigration document required to apply for a J visa. If your J-1 scholar is new to the University of Rochester, you\u2019ll <strong>first<\/strong> need to <a href=\"https:\/\/myidentity.rochester.edu\/guest\/LoginServlet\">request a URID or guest account for them<\/a>\u00a0before beginning the application process through URcompass.\r\n\r\nOnce the guest account\/URID has been activated, you can log into URCompass to begin the application:\r\n\r\n<a class=\"button button--blue\" href=\"https:\/\/urcompass.ur.rochester.edu\/istart\/controllers\/start\/StartEngine.cfm\">Log into URcompass and initiate a new J-1 scholar request<\/a>\r\n\r\nPlease ensure all required documents are submitted and E-Forms are complete. We cannot process a request for a DS-2019 until we have a complete application. <strong>Please allow for at least three months between the date ISO receives a complete application and the new J-1 scholar's start date.<\/strong>\r\n<h3>Helpful resources<\/h3>\r\n<a href=\"https:\/\/www.rochester.edu\/iso\/for-departments\/urcompass-resources\/j-1-scholar-initial-walkthrough\/\">Reference the J-1 New Request Guide<\/a>\u00a0as well as the checklist below for an overview of this process. Be sure to have all of the following on hand before initiating the e-form process.","background":"plain","background_color":"#ffffff","style":"row_blank","expand":"no","accordions":[{"acf_fc_layout":"title","sub_heading":"Required forms and supporting documentation checklist"},{"acf_fc_layout":"accordion","accordion_title":"Host department required documents","icon":"","row_content":"<ul>\r\n \t<li><strong>SMD and ASE departments only:<\/strong> J-1 Scholar Job Proposal Form approved by the appropriate dean or administrative office.\r\n<ul>\r\n \t<li>For SMD DS-2019 requests: <a href=\"https:\/\/www.urmc.rochester.edu\/education\/post-doctoral\/forms.aspx\">SMD J-1 Scholar Job Proposal Form<\/a> (the form is found at the bottom of the page)<\/li>\r\n \t<li>For the Hajim School of Engineering &amp; Applied Sciences, the J-1 Proposals Form is available in the Hajim Administrators Team under Faculty Affairs \u2192 Shared Documents \u2192 J-1 Documents.Any questions with document access can be directed to Emily Prinzi at <a href=\"mailto:emily.prinzi@rochester.edu\">emily.prinzi@rochester.edu<\/a>.<\/li>\r\n \t<li>For the School of Arts &amp; Sciences, the J-1 form is in the general channel of the \u201cSAS Faculty Affairs \u2013 Dean's Office Team\u201d (in Microsoft Teams). Please contact your Faculty Affairs Administrator with questions.<\/li>\r\n<\/ul>\r\n<\/li>\r\n \t<li><strong>An appointment\/invitation letter signed by the appropriate person(s)<\/strong>. The letter must contain at a minimum:\r\n<ul>\r\n \t<li>Appointment title<\/li>\r\n \t<li>Dates of program<\/li>\r\n \t<li>Funding amount and sources<\/li>\r\n \t<li>Statement of benefits eligibility or non-eligibility.<\/li>\r\n<\/ul>\r\n<\/li>\r\n \t<li>J-1 applicants who are not going to be paid by the University of Rochester <strong>must provide proof of funding<\/strong> and it must be:\r\n<ul>\r\n \t<li>Written in English<\/li>\r\n \t<li>On letterhead from the funding source<\/li>\r\n \t<li>Signed by someone with authority to dispense the funds from the funding organization<\/li>\r\n \t<li>Include the specific dates of funding coverage<\/li>\r\n \t<li>Include the amount of funding in US dollars<\/li>\r\n \t<li>Applicants with outside funding must fill out the <a href=\"https:\/\/www.rochester.edu\/iso\/wp-content\/uploads\/2026\/07\/Visiting-Scientist-PDF-for-Website.pdf\" target=\"_blank\" rel=\"noopener\">Visiting Scientist Form<\/a><\/li>\r\n<\/ul>\r\n<\/li>\r\n \t<li><a href=\"https:\/\/www.rochester.edu\/iso\/wp-content\/uploads\/2024\/05\/EVEnglish.pdf\">Supporting documentation required for English Proficiency Assessment<\/a><\/li>\r\n \t<li><a href=\"https:\/\/www.rochester.edu\/iso\/wp-content\/uploads\/2026\/05\/International-visitor-export-certification-form.pdf\" target=\"_blank\" rel=\"noopener\">Export Control Form<\/a><\/li>\r\n<\/ul>","accordion_anchor":""},{"acf_fc_layout":"accordion","accordion_title":"J-1 exchange visitor required documents","icon":"","row_content":"<ul>\r\n \t<li>Copy of identity pages of a valid passport for J-1 applicant<\/li>\r\n \t<li>Current curriculum vitae<\/li>\r\n \t<li>Proof of permanent residency if applicant is a citizen of one country but legal permanent resident of another<\/li>\r\n \t<li>Copies of degrees earned<\/li>\r\n<\/ul>","accordion_anchor":""},{"acf_fc_layout":"accordion","accordion_title":"If the J-1 applicant will be accompanied by dependents","icon":"","row_content":"<ul>\r\n \t<li>Copy of identity pages of a valid passport for each dependent<\/li>\r\n \t<li>For spouse, a copy of marriage certificate translated into English<\/li>\r\n \t<li>For child(ren), a copy of birth certificate translated into English<\/li>\r\n<\/ul>","accordion_anchor":""}]},{"acf_fc_layout":"text","anchor":"","css_class":"","title":"<h2>Bringing dependents in J-2 visa status<\/h2>","content":"Only the spouse and children of the J-1 principal are eligible for the J-2 visa status.\u00a0The minimum amount of financial support required for each J-2 dependent is currently $500 per dependent per month; this figure is to be added on to the minimum financial support required for the J-1.\u00a0This figure doesn\u2019t include the cost of health insurance which, for a family, can be very expensive if health insurance won\u2019t be provided to the J-1 principal as a benefit of their appointment.\r\n\r\nIf J-2 dependents are being requested after the J-1 has already arrived in the U.S., complete and submit the <a href=\"https:\/\/urcompass.ur.rochester.edu\/istart\/controllers\/client\/ClientEngine.cfm?serviceid=EFormJ1ScholarRequestForaJ2DependentBiographical0ServiceProvider\">J-1 Scholar Request For a J-2 Dependent<\/a> e-form on URCompass to request a DS-2019, one form for each eligible dependent.\r\n\r\n<a class=\"button ghost-button--blue\" href=\"https:\/\/www.rochester.edu\/iso\/visas\/dependents\/\">Visit our Dependents page for additional information<\/a>","background_color":"#f4f4f4","width":"width-medium"},{"acf_fc_layout":"card_grid","anchor":"","css_class":"","title":"<h2 style=\"text-align: center;\">Related resources<\/h2>","description":"","background_color":"#FFFFFF","width":"width-large","columns":"3","cards":[{"card_title":"<p class=\"u-card-title\">Initiate a new\u00a0J-1 scholar request<\/p>","card_text":"","card_background_color":"#f4f4f4","card_hover_color":"#283faf","card_link":{"title":"","url":"https:\/\/urcompass.ur.rochester.edu\/istart\/controllers\/start\/StartEngine.cfm","target":""},"card_hover_arrow":"hover_arrow","card_image":"","card_image_size":"","card_image_placement":"","card_image_hover_state":"hover_fade","card_image_link":""},{"card_title":"<p class=\"u-card-title\">URcompass walkthrough guide<\/p>","card_text":"","card_background_color":"#f4f4f4","card_hover_color":"#283faf","card_link":{"title":"J-1 Scholar Initial Walkthrough","url":"https:\/\/www.rochester.edu\/iso\/for-departments\/urcompass-resources\/j-1-scholar-initial-walkthrough\/","target":""},"card_hover_arrow":"","card_image":"","card_image_size":"","card_image_placement":"","card_image_hover_state":"hover_fade","card_image_link":""},{"card_title":"<p class=\"u-card-title\">More department resources for URcompass<\/p>","card_text":"","card_background_color":"#f4f4f4","card_hover_color":"#283faf","card_link":{"title":"Department Resources for URcompass","url":"https:\/\/www.rochester.edu\/iso\/for-departments\/urcompass-resources\/","target":""},"card_hover_arrow":"","card_image":"","card_image_size":"","card_image_placement":"","card_image_hover_state":"hover_fade","card_image_link":""},{"card_title":"<p class=\"u-card-title\">J-1 scholars overview<\/p>","card_text":"","card_background_color":"#f4f4f4","card_hover_color":"#283faf","card_link":{"title":"","url":"\/iso\/scholars-employees\/j-1-scholars\/","target":""},"card_hover_arrow":"hover_arrow","card_image":"","card_image_size":"","card_image_placement":"","card_image_hover_state":"hover_fade","card_image_link":""},{"card_title":"<p class=\"u-card-title\">J-1 eligibility and requirements<\/p>","card_text":"","card_background_color":"#f4f4f4","card_hover_color":"#283faf","card_link":{"title":"For Hosting and Hiring Units","url":"https:\/\/www.rochester.edu\/iso\/scholars-employees\/j-1-scholars\/eligibility\/","target":""},"card_hover_arrow":"hover_arrow","card_image":"","card_image_size":"","card_image_placement":"","card_image_hover_state":"hover_fade","card_image_link":""},{"card_title":"<p class=\"u-card-title\">Dependents<\/p>","card_text":"","card_background_color":"#f4f4f4","card_hover_color":"#283faf","card_link":{"title":"","url":"\/iso\/visas\/dependents\/","target":""},"card_hover_arrow":"hover_arrow","card_image":"","card_image_size":"","card_image_placement":"","card_image_hover_state":"hover_fade","card_image_link":""}]}]},"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v28.4 - https:\/\/yoast.com\/product\/yoast-seo-wordpress\/ -->\n<title>Department Processing for New and Incoming J-1 Scholars - International Services Office - 糖心传媒<\/title>\n<meta name=\"description\" content=\"糖心传媒 departments can reference processes for both new J-1 scholar requests and 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