{"id":70242,"date":"2021-06-17T11:54:39","date_gmt":"2021-06-17T15:54:39","guid":{"rendered":"https:\/\/www.rochester.edu\/human-resources\/?page_id=70242"},"modified":"2024-12-14T00:37:51","modified_gmt":"2024-12-14T05:37:51","slug":"requesting-remote-work","status":"publish","type":"page","link":"https:\/\/www.rochester.edu\/human-resources\/professional-success\/remote-work\/managers\/requesting-remote-work\/","title":{"rendered":"Requesting Remote Work"},"content":{"rendered":"<p>The following is for use by department leaders to develop a plan and gain approval to have all or a subset of staff begin working remotely on a long-term basis. Managers should consult with department leadership to determine the process for formal approval in their division or school. All decisions regarding remote work should follow the <a href=\"https:\/\/www.rochester.edu\/human-resources\/professional-success\/remote-work\/\">Remote Work Guiding Principles<\/a>.<\/p>\n<p>&nbsp;<\/p>\n","protected":false},"excerpt":{"rendered":"<p>The following is for use by department leaders to develop a plan and gain approval to have all or a subset of staff begin working remotely on a long-term basis.&hellip;<\/p>\n","protected":false},"author":116,"featured_media":0,"parent":69932,"menu_order":0,"comment_status":"closed","ping_status":"closed","template":"page-templates\/one-column.php","meta":{"_acf_changed":false,"footnotes":"","_members_access_role":[],"_members_access_error":""},"class_list":["post-70242","page","type-page","status-publish","hentry"],"acf":{"lead_in":"","display_title":"Process for Requesting Remote Work","subtitle":"","call_to_action":"","hero_image_placement":"no_image","hero_media":"images","hero_pattern_option":"","hero_video":"","hero_image_landing":"","hero_image_landing_two":"","hero_image_landing_three":"","content_modules_above":[{"acf_fc_layout":"text","anchor":"","css_class":"title-line t-navy t-below pt-30","title":"<h2>Step one: Considerations<\/h2>","content":"There are a number of factors that need to be considered before moving to a long-term remote work arrangement for members of your team, such as:\r\n<ul>\r\n \t<li>Technology and communication challenges\/needs<\/li>\r\n \t<li>Privacy and confidentiality<\/li>\r\n \t<li>Impacts on talent acquisition\/retention<\/li>\r\n \t<li>Out of state\/country requests<\/li>\r\n<\/ul>\r\nThe <a href=\"https:\/\/www.rochester.edu\/human-resources\/professional-success\/remote-work\/managers\/requesting-remote-work\/assessment\">Remote Work Assessment<\/a> will help you to determine the likely eligibility of positions on your team, resource needs, etc.","background_color":"#ffffff","width":"width-medium"},{"acf_fc_layout":"text","anchor":"","css_class":"title-line t-yellow t-below pt-15","title":"<h2>Step two: Assessment and proposal<\/h2>","content":"Leaders must conduct the\u00a0<a href=\"https:\/\/www.rochester.edu\/human-resources\/professional-success\/remote-work\/managers\/requesting-remote-work\/assessment\"> Remote Work Assessment<\/a> and fully and thoroughly complete the <a class=\"u-link-external\" href=\"https:\/\/rochester.app.box.com\/s\/wlcym5q9wg8zgfnwrf75s1zbxi70pesc\">Remote Work Proposal (Net-ID required)<\/a>. The Remote Work Proposal should be submitted to your divisional leader or Dean. <a href=\"https:\/\/www.rochester.edu\/human-resources\/contacts\/human-resources-business-partner-contacts\/\">HR Business Partners<\/a> are available to assist you and to answer questions. If the request for remote work is denied, the decision should be documented with supporting reasons related to the assessment and filed in department files should decisions be challenged in the future.\r\n<h5>Other optional supporting documents to consider (not required):<\/h5>\r\n<ul>\r\n \t<li>Formal business plan<\/li>\r\n \t<li>Finance BIP (Business Improvement Plan)<\/li>\r\n \t<li>Staffing plan<\/li>\r\n<\/ul>","background_color":"#ffffff","width":"width-medium"},{"acf_fc_layout":"text","anchor":"","css_class":"title-line t-navy t-below pt-15","title":"<h2>Step three: Review and approval<\/h2>","content":"Your Division leader or Dean will review your request, ask follow-up questions, or raise concerns before approving or denying the request. All plans that are approved should be submitted to your\u00a0<a href=\"https:\/\/www.rochester.edu\/human-resources\/contacts\/human-resources-business-partner-contacts\/\"><strong>HR Business Partner<\/strong><\/a>\u00a0so that we can reflect the remote work status of the impacted employees in myURHR Workday.","background_color":"#ffffff","width":"width-medium"},{"acf_fc_layout":"text","anchor":"","css_class":"title-line t-yellow t-below pt-15","title":"<h2>Step four: Remote work agreement<\/h2>","content":"The <a class=\"u-link-external\" href=\"https:\/\/rochester.app.box.com\/s\/zmdumgsxsufs5lm805gmkm33af5356x9\">Remote Work Agreement<\/a> is intended to establish expectations and requirements for impacted staff. Use the <a class=\"u-link-external\" href=\"https:\/\/rochester.app.box.com\/s\/zmdumgsxsufs5lm805gmkm33af5356x9\">Remote Work Agreement template (Net-ID required)<\/a> with each employee who will be working remotely.\r\n\r\nAll of the following elements are included in the agreement and should be discussed with your employees approved for a remote work arrangement, whether fully remote or hybrid:\r\n<ul>\r\n \t<li>Privacy and confidentiality of information<\/li>\r\n \t<li>Expected hours\/communication channels\/meetings\/availability\/accessibility<\/li>\r\n \t<li>Performance standards and expectations<\/li>\r\n \t<li>Technology and other resources expectations\/availability<\/li>\r\n \t<li>How changes to the arrangement\/agreement will be made<\/li>\r\n<\/ul>\r\nThere are many unique nuances across the University and as such, you may have additions to the agreement. Change to final versions of the\u00a0<a class=\"u-link-external\" href=\"https:\/\/rochester.app.box.com\/s\/zmdumgsxsufs5lm805gmkm33af5356x9\">Remote Work Agreement<\/a> must be reviewed with your <a href=\"https:\/\/www.rochester.edu\/human-resources\/contacts\/human-resources-business-partner-contacts\/\">HR Business Partner<\/a> and follow departmental guidelines for approvals.","background_color":"#ffffff","width":"width-medium"},{"acf_fc_layout":"text","anchor":"","css_class":"title-line t-navy t-below pt-15","title":"<h2>Step five: Communication and rollout<\/h2>","content":"The University has developed <a href=\"https:\/\/www.rochester.edu\/human-resources\/2021\/06\/17\/workforce-planning-returning-on-site-and-remote-work\/#communication-tips\">communication tips<\/a> for your use. Please consult your <a href=\"https:\/\/www.rochester.edu\/human-resources\/contacts\/human-resources-business-partner-contacts\/\">HR Business Partner<\/a> if you have questions about the communication and rollout of your department\u2019s remote work plan.","background_color":"#ffffff","width":"width-medium"}],"sidebar":"show__sidebar","sidebar_feed":"menu_select","menu":"1062","page_links":null,"sub_menu":"","content_modules":[{"acf_fc_layout":"card_grid","anchor":"","css_class":"title-line t-yellow t-below centered","title":"<h2 style=\"text-align: center;\">Additional resources<\/h2>","description":"","background_color":"#f4f4f4","width":"width-large","columns":"3","cards":[{"card_title":"<h5>Resources for managers<\/h5>","card_text":"Reference FAQs and training opportunities for leaders related to remote work.","card_background_color":"#FFFFFF","card_hover_color":"#283faf","card_link":{"title":"","url":"https:\/\/www.rochester.edu\/human-resources\/professional-success\/remote-work\/managers\/","target":""},"card_hover_arrow":"hover_arrow","card_image":"","card_image_size":"","card_image_placement":"","card_image_hover_state":"hover_fade","card_image_link":""},{"card_title":"<h5>Resources for employees<\/h5>","card_text":"All employees can explore detailed information and support services related to remote work.","card_background_color":"#FFFFFF","card_hover_color":"#283faf","card_link":{"title":"","url":"https:\/\/www.rochester.edu\/human-resources\/professional-success\/remote-work\/employees\/","target":""},"card_hover_arrow":"hover_arrow","card_image":"","card_image_size":"","card_image_placement":"","card_image_hover_state":"hover_fade","card_image_link":""},{"card_title":"<h5>Official policy<\/h5>","card_text":"Reference the University's official policies website for the full Remote Work Policy #175.","card_background_color":"#FFFFFF","card_hover_color":"#283faf","card_link":{"title":"","url":"https:\/\/www.rochester.edu\/policies\/policy\/remote-work\/","target":""},"card_hover_arrow":"hover_arrow","card_image":"","card_image_size":"","card_image_placement":"","card_image_hover_state":"hover_fade","card_image_link":""}]}]},"yoast_head":"<title>Requesting Remote Work | 糖心传媒<\/title>\n<meta name=\"description\" content=\"The process that managers and department leaders should undertake with Human Resources when requesting remote work for their employees.\" \/>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/www.rochester.edu\/human-resources\/professional-success\/remote-work\/managers\/requesting-remote-work\/\" \/>\n<meta property=\"og:locale\" content=\"en_US\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" 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