{"id":17776,"date":"2020-01-18T19:00:37","date_gmt":"2020-01-19T00:00:37","guid":{"rendered":"https:\/\/www.rochester.edu\/human-resources\/?page_id=17776"},"modified":"2022-02-07T15:18:27","modified_gmt":"2022-02-07T20:18:27","slug":"leave","status":"publish","type":"page","link":"https:\/\/www.rochester.edu\/human-resources\/professional-success\/managers-toolkit\/managing-engaging\/leave\/","title":{"rendered":"Leave & Disability"},"content":{"rendered":"

When an employee is out on leave, there are important things for you to be aware of and steps for you to take to ensure the leave is handled appropriately. The Leave & Disability page<\/a> is a valuable source of general information, forms, and FAQs.<\/p>\n

Short-Term Disability (STD), Family Medical Leave Act (FMLA), Paid Family Leave (PFL) and Workers’ Compensation (WC)<\/h3>\n

Employees on leave will be eligible for a specific period of time out of the office to recover from their own illness or injury or to care for an eligible family member. The specific amount of time they may be out will depend on the situation, which will be reviewed by our third-party vendor or Leave Administration, depending on the type of leave.<\/p>\n

The employee must initiate a claim by contacting the appropriate vendor, completing an incident report or submitting a medical certification form. The specific contact information and steps required depends on the situation; employees can visit the Leave & Disability page<\/a> for additional information.<\/p>\n

As the manager, you will receive notifications describing the status of the claim, periods of away time and expected return-to-work dates, to help you manage your team.<\/p>\n

 <\/p>\n","protected":false},"excerpt":{"rendered":"

When an employee is out on leave, there are important things for you to be aware of and steps for you to take to ensure the leave is handled appropriately.…<\/p>\n","protected":false},"author":6,"featured_media":0,"parent":9956,"menu_order":0,"comment_status":"closed","ping_status":"closed","template":"","meta":{"_acf_changed":false,"footnotes":"","_members_access_role":[],"_members_access_error":""},"class_list":["post-17776","page","type-page","status-publish","hentry"],"acf":{"lead_in":"","display_title":"","subtitle":"","call_to_action":"","hero_image_placement":"no_image","hero_media":"images","hero_pattern_option":"","hero_video":"","hero_image_landing":"","hero_image_landing_two":"","hero_image_landing_three":"","content_modules":[{"acf_fc_layout":"accordion","anchor_id":"","classes":"","title":"

Time & Labor Codes for Leave & Disability<\/h3>","description":"When an employee is on leave or disability, it\u2019s important that the time and labor codes be entered accurately and timely to ensure the employee\u2019s pay is processed smoothly. We put together this cheat sheet to help you.","layout":"left","width":"width-medium","background_color":"#f4f4f4","style":"row_simple","row_bg_color":"","row_text_color":"#252525","row_bg_color_hover":"#252525","row_text_color_hover":"","row_border_color":"#252525","row_border_weight":"normal-border","animation":"slide","icon":"chevron-icon","icon_location":"right-icon","accordions":[{"title":"Short-Term Disability","row_content":"The DBL<\/strong> code identifies an employee on STD and must be entered for the full STD period. Examples of notices that Hartford will send are in the Helpful Resources section of the Short-Term Disability page<\/a>.","accordion_anchor":""},{"title":"Family Medical Leave Act","row_content":"The FML<\/strong> code is used to track approved FMLA hours away from work.","accordion_anchor":""},{"title":"Paid Family Leave","row_content":"The Paid Family Leave (<\/strong>PFI)<\/strong> codes should be entered immediately so University payments are adjusted accordingly and the employee does not get overpaid.","accordion_anchor":""},{"title":"Workers\u2019 Compensation","row_content":"Notify the Leave Administration team<\/a> for any time away from work","accordion_anchor":""},{"title":"Return-to-Work","row_content":"Complete the appropriate return from leave form as soon as the employee has returned to work. See the Leave Administration website<\/a> for more details.","accordion_anchor":""},{"title":"If a University holiday occurs while an employee is on leave or disability","row_content":"Be sure to enter HNP<\/strong> in addition to other appropriate codes, such as DBL.","accordion_anchor":""}]},{"acf_fc_layout":"text","anchor":"","css_class":"","title":"","content":"

Return-to-Work Program<\/h3>\r\nThe 糖心传媒 strives to provide employees who become ill or injured with the best possible recovery program so they may return to work with minimal emotional and financial disruption in their lives. Returning employees to work as soon as possible after an injury is one of the most effective forms of rehabilitation.\r\n\r\nWhen an employee's doctor indicates they can return to work with restrictions, the manager works with Leave Administration to determine whether the restrictions can be accommodated to provide the employee with a safe return. In some circumstances a temporary transitional assignment may be an option when the home department cannot accommodate the restrictions.\r\n\r\nVisit the Return-to-Work website for more details<\/a>","background_color":"#ffffff","width":"width-medium"},{"acf_fc_layout":"text","anchor":"","css_class":"","title":"

Confidentiality with employees\u2019 personal information<\/h3>","content":"To effectively manage your team\u2019s workload, you\u2019ll need an understanding of how the employee\u2019s personal situation will impact their ability to work, such as an estimate of the amount of time they\u2019ll be out of the office or any accommodations they\u2019ll need.\r\n\r\nHowever, for legal reasons, it\u2019s important that managers not ask employees for medical details such as a medical diagnosis, but rather focus on the job tasks and what accommodation, if any, the employee needs. If an employee offers medical details, remind them that they do not have to share that information. Keep it confidential and do not repeat it to others. Do not consider it when making employment-related decisions.","background_color":"#f4f4f4","width":"width-medium"},{"acf_fc_layout":"interstitial","anchor_id":"","classes":"","layout":"layout_stacked","lead-in":"Know Your Leave Types","title":"Leave & Disability","content":"From sick pay and vacation time to short- and long-term disability, managers should be familiar with the different types of paid and unpaid leave available to their employees.","call_to_action":{"title":"Explore Leave & Disability","url":"https:\/\/www.rochester.edu\/human-resources\/benefits\/leave-disability\/","target":""},"bg_color":"#00205b"},{"acf_fc_layout":"navigation","anchor":"","css_class":"","title":"

All Managing & Engaging Resources<\/h3>","description":"","background_color":"#FFFFFF","menu":"306","layout":"layout_list","columns":"3","item_description":"show_desc","hover_color":"#283faf"}]},"yoast_head":"Leave & Disability Resources for Managers | 糖心传媒<\/title>\n<meta name=\"description\" content=\"糖心传媒 managers and team leaders can learn what to do if one of their employees has to take a leave of absence.\" \/>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/www.rochester.edu\/human-resources\/professional-success\/managers-toolkit\/managing-engaging\/leave\/\" \/>\n<meta property=\"og:locale\" content=\"en_US\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"Leave & Disability Resources for Managers | 糖心传媒\" \/>\n<meta property=\"og:description\" content=\"糖心传媒 managers and team leaders can learn what to do if one of their 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