The Coronavirus University Restart Team (CURT) is providing guidance on the types of events and activities that can go forward this semester, how to manage and host them safely, as well as updated policies for visitors and guests on campus. These updates align with current health directives from New York State and will stay in effect until further notice.<\/p>\n
All University events need pre-approval of a Cabinet-level official prior to any significant planning or reservations taking place. Under COVID, the University is defining an event as any gathering of more than five people in one indoor or outdoor space that is not part of a class, work-, or course-related activity, and that is organized by an academic or administrative department or student organization or paid for with University funds. Event approval requests can be submitted as follows:<\/p>\n
Cabinet-approved on-campus events that would normally be open to the public are now only open to students, faculty, staff and approved visitors and guests\u2014those who are already approved to be physically present for essential academic or research activities. These events include, but are not limited to, receptions, picnics, ceremonies, colloquia, student activities, and town hall meetings. See below for more information on Visitors and Guests.<\/p>\n
Performances\u2014events that involve theater, music, singing, or dance\u2014are a distinct category. No indoor, non-curricular performances are permitted, and curricular performances must be conducted without an audience until further evaluation of this guidance later in the semester. Outdoor performances or concerts must adhere to current state and local gathering limits.<\/p>\n
With regard to capacity limits, essential activities (instruction, dining, religious services) may exceed New York state\u2019s 50-person limit by following other specific guidelines (NYS Department of Health guidelines for higher education or religious services, University Restart Plan, etc.). Non-essential activities (all other activities and events) should follow any specific New York State Phase 4 capacity limits<\/a> established for various events and activities (e.g. 25 percent of maximum pre-COVID occupancy of venue for indoor events; 33 percent occupancy for outdoor events), and not exceed the 50-person gathering limit. These events must also align with any City of Rochester<\/a> ordinances in effect.<\/p>\n Of note, the Memorial Art Gallery was permitted to welcome the public back to its galleries as part New York State\u2019s Phase 4 reopening stage and with guidance from health and government officials. As part of this reopening process, the MAG adheres to specific limited capacity measures, has implemented several new safety procedures, and has closed all interactive exhibits.<\/p>\n Students or student groups who require additional clarification on this guidance can contact the Office of Student Activities at (585) 275-9390, wcsa@rochester.edu<\/a>. Student Activities departments from various schools will have some additional event-hosting opportunities and flexibility due to their missions. Student organizers will be and trained in COVID event management, have supplies necessary for physically distant events, and tools for event registration.\u00a0 Student groups originating in the Medical Center campus should contact their respective dean\u2019s office.<\/p>\n University-organized or \u2013sponsored events that are off campus (alumni events, admissions activities) are discouraged. As necessary, they should follow the same guidance for non-essential activities and follow any specific New York State Phase 4 capacity limitations and local ordinances established for various events and activities (e.g. 33 percent occupancy and 6-feet separation), not to exceed the 50-person gathering limit.<\/p>\n Independent gatherings not using University resources should follow New York State and local guidance, be optional, and organizers should understand that many individuals are inclined to self-isolate and they should not feel compelled to attend. For these reasons, the University recommends against these independent gatherings at this time.<\/p>\n River Campus and the Eastman School of Music campus continue to be closed to general visitors and guests. This decision aligns with safety precautions in place to help limit infection exposures to those individuals who live and work on these residential campuses. Students may not host visitors or guests, including family members, on-campus during the fall semester. And at this time, no admissions offices will host on-campus visitors; this guidance will be reviewed as needed throughout the fall semester.<\/p>\n Only approved visitors and guests who are essential to the academic and\/or research missions of the University will be permitted to enter University campuses with residential populations during fall 2020. These approved academic or research visitors or guests should have an obvious and documented relationship that clearly furthers the University\u2019s academic and\/or research mission.<\/p>\n Essential academic and research visitors are those who have or will have formal academic or research appointments (e.g., visiting research scientist, visiting professor) in their host University department. Departments and units hosting essential visitors should use the standard appointment processes through their schools and, if international, Global Engagement and the International Services Office (ISO). Departments shall ensure that all essential visitors receive appropriate training relevant to their visiting role (e.g. safety) in addition to the COVID-specific requirements outlined below.<\/p>\n Essential academic and research guests are those whose purpose for being physically present at the University relates to the University\u2019s academic and\/or research mission. \u00a0Unlike visitors, guests do not have a formal appointment in their hosting department or unit, which is usually due to the short time period guests will be physically present at the University. Departments and units hosting essential guests must develop a mechanism to track their arrival at the University and ensure all general required trainings are conducted (e.g., safety) in addition to the COVID-specific requirements below.<\/p>\n Individuals who must briefly visit campus for the purpose of supporting University operations, for example vendors and service personnel, must wear face coverings and maintain social distancing of at least 6 feet.<\/p>\n","protected":false},"excerpt":{"rendered":" The Coronavirus University Restart Team (CURT) is providing guidance on the types of events and activities that can go forward this semester, how to manage and host them safely, as…<\/p>\n","protected":false},"author":6,"featured_media":0,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"_acf_changed":false,"footnotes":""},"categories":[76,126,106,276,116],"tags":[66,286,346,166,326],"class_list":["post-47682","post","type-post","status-publish","format-standard","hentry","category-faculty-and-staff","category-health-and-safety","category-students","category-university-operations","category-updates","tag-all-students","tag-august-2020","tag-fall-2020","tag-human-resources","tag-physical-distancing"],"acf":{"external":"","hide_featured_image":false,"related":"show_related","style":"","content_modules":null},"_links":{"self":[{"href":"https:\/\/www.rochester.edu\/graduate-education\/wp-json\/wp\/v2\/posts\/47682","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/www.rochester.edu\/graduate-education\/wp-json\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/www.rochester.edu\/graduate-education\/wp-json\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/www.rochester.edu\/graduate-education\/wp-json\/wp\/v2\/users\/6"}],"replies":[{"embeddable":true,"href":"https:\/\/www.rochester.edu\/graduate-education\/wp-json\/wp\/v2\/comments?post=47682"}],"version-history":[{"count":0,"href":"https:\/\/www.rochester.edu\/graduate-education\/wp-json\/wp\/v2\/posts\/47682\/revisions"}],"wp:attachment":[{"href":"https:\/\/www.rochester.edu\/graduate-education\/wp-json\/wp\/v2\/media?parent=47682"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/www.rochester.edu\/graduate-education\/wp-json\/wp\/v2\/categories?post=47682"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/www.rochester.edu\/graduate-education\/wp-json\/wp\/v2\/tags?post=47682"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}Additional event guidance<\/h4>\n
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Off-campus events<\/h4>\n
Campus visitors and guests<\/h2>\n
Visitors<\/h4>\n
Guests<\/h4>\n
COVID-specific requirements for visitors and guests<\/h4>\n
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